Hi Dan, Thanks for your note. This month, I will discuss HubDoc, which is an interesting combination of the other two apps. Replies. Like ReceiptBank, Hubdoc can get smart, too – you can pre-configure certain vendor’s documents to Auto-sync to Xero, Sage One or QBO. It would be good to choose from cash/credit card/DLA. feature requests in the Xero Business Community, Only show the Best and Official 4. Keep the good ideas coming! When reviewing a doc, there is a “Details” section which includes the fields: Document Type, Vendor, Invoice Number, Date and Due Date. They select the names of their financial institution(s) or vendors (Comcast, Verizon, etc. Hubdoc extracts key information from your receipts, invoices, and bills. I still use Bill.com for invoices that need to be paid with management approval. Just go to All Documents and click the down arrow to the right of the folder. in QuickBooks Desktop Enterprise has the most reviews with a total of 18,131, while Hubdoc has 59. Posting receipts in Hubdoc takes long, much longer than ReceipBank. Access tools and advice to help your business through COVID-19. Plooto integrates directly with QBO, allowing for more efficient processing of payables. You can process Bills in Hubdoc too. Creating an efficient payment processing workflow can be challenging. 4. But my favorite feature is that it allows to scan invoices with a smartphone, just take picture of your invoice and upload it. Of course, it is still up to you to create a strong login password, and not to allow users to share passwords. For us at Ledgersync it's all about accessing the client's financial data and serving up that data to the Accountant/Bookkeeper in a one stop shop portal. Employees should be able to setup Hubdoc inboxes … Unlike FileThis, Hubdoc also fetches the .CSV data for bank statements, which can be real time savers for batch data entry. Once you post your docs in Hubdoc, they will automatically sync to your accounting software. Like ReceiptBank, there are several ways to get their documents into Hubdoc, such as the phone app, which utilizes your phone’s camera; drag and drop documents into the web-based app; or email docs to your private Inbox using the custom email provided. For example, if a vendor’s expenses will always post to the same account, such as Chevron will always be Auto:Fuel expense, you can configure the vendor to auto-sync and pre-select the Publish To, Account, Vendor, Payment Type, Payment Account Code, Class, Description, Customer, and Billable fields. Hubdoc also offers email alerts, “Send me an email when a new document is retrieved” or “Send me an email 5 days before a bill is due,” which really leverages the power of OCR. If you've previously recorded the payment for the bill, you'll have to link them to mark it as paid. Fetched bills/statements or receipts and manually uploaded documents appear in a tab called “Review.” This is your work queue of expenses or bills/statements ready to be reviewed and posted. Like ReceiptBank, for receipts/bills/statements, Hubdoc’s OCR pre-fills some of the document details, such as the Vendor name, date, dollar amount. However, I find the OCR does not prefill as many fields as ReceiptBank does. I would prefer to have my docs default to “Paid” since 90% of my manually uploaded docs are paid receipts. Shazam! 1. You also have the Help pages to refer to (links at top and foot of any page). It is true that there are other applications available that are totally free, but they can only provide some of what Hubdoc offers. I wish Hubdoc offered an option to “Exclude Inactive” when importing lists. Bills & invoices are marked as paid in your accounting software. How is the tech support?Hubdoc offers email and chat support, and a toll free number. If a document has the same supplier, date and amount as a document already uploaded, Hubdoc will automatically highlight the duplicate and let you know that a dupe has been detected. moved over to Hubdoc a month or so ago - its not quite as polished as the other products, but it works. If you provide solid up-front training, and help your clients get into the habit of using the Hubdoc mobile app or other upload options on a daily or regular basis, then the system works best. I can code receipts and bills as expenses synced directly to QBO with the image attached. This is a lot of annoying extra clicking for me. Configure the doc to sync as a Bill, and off it goes to your accounting software. How secure is Hubdoc?According to the Hubdoc website, the site “is built with multiple layers of security” including login security, encryption, third party verification, data center security and “Read-Only” data separation. Here I find Hubdoc does not work as well as ReceiptBank. This causes confusion if your CoA has similarly-named accounts, such as Building:Repairs & Maintenance and Equipment:Repairs & Maintenance. HubDoc is pricing is below average and starts at $20 while Octoparse has a free plan, and the standard plan starts at $75 per month. Four Ways to Use Hubdoc. I own two fish and chips shops in Queenstown and Wanaka and love using Hubdoc. Awesome overview on how Hubdoc can work for your practice. Cons: Receipt management for company paid cards and reimbursable employee expenses is lacking. The next section when reviewing a doc is “Amount” which includes the fields: Currency, Total Amount, and Paid Status (Paid or Unpaid). Ditto what Jamie said: excellent and thoughtful overview of what we do well and what we can get better at. 6. Once documents have been seamlessly uploaded to Hubdoc, the key data is extracted and synced to Xero as accurately coded transactions with the source documents attached. I’ve used similar solutions - getmyinvoices.com. Fetched bank statements and bills appear in a folder on the client’s portal called “Bills & Statements.” Hubdoc creates a parent folder for each financial institution or vendor, and a sub-folder for each account - checking, savings, credit card, etc. How does it work with QBO and Hubdoc? It also seems to me that Hubdoc is less smart at remembering which Vendor goes to which account; this is easier to configure in RB, and works better there. | Idea, Hi everyone, Come on over to the new discussions in. If you’ve discovered something I have not mentioned, please share a comment. Closing commentsIt is nice that Hubdoc combines many of the features of ReceiptBank and FileThisPro in one place, for one fee. In Hubdoc, I have to click the drop down and select the account manually, which again is more work/ more clicking for me. You can see where I am going with this; here the “Publish To” defaults to Bill, so I am constantly changing it to “Purchase” – which reveals more posting options which I need (see below). Hubdoc allows you to mark an invoice as paid, but it doesn't currently allow you to specify the account that bill has been paid from. I try to make sure to complete all my manual uploads by close of business, that way, the queue is ready to work next morning. I then must use the “Rotate” button to correct the orientation. How much does it cost?You can try Hubdoc for free, without providing a credit card, and the fee is $20 per month thereafter. Does hubdoc assume all bills are paid by the business current account? Sometimes, I’ve had to wait 15-20 seconds for a receipt to post, which is unreasonably long. Spend less time chasing financial documents and more time running your business. Interestingly enough, the receipts which appear sideways in the web-based login have the correct orientation in the app, but the app itself is still sideways. Watch Video Now . But for credit cards, Hubdoc is the answer. I’m seeing accounts or Vendor names I haven’t worked with in years. Hubdoc automatically creates folders for Automated Accounts (those it is configured to fetch) and Manual Accounts (for manually uploaded documents). When you first get started, you have to sync Hubdoc to your accounting software so it will pull in your Chart of Accounts, Vendors and Customers. As bookkeeping and accounting professionals, we are used to seeing the CoA in a standard order, which is almost never alphabetical order. It would be good to choose from cash/credit card/DLA. This actually works better than the way QBO itself handles this scenario (QBO doesn’t handle it). Next you select the correct choice for the other fields, add the Customer if applicable, and the Tracking Class as appropriate, and a Description or Memo, if desired. Great Article Jody. I’m going to describe how Hubdoc works with QuickBooks Online, but I assume the process is similar to Xero. You can mark your bills as paid by linking your payments or by recording one. Always good to know that developers are listening - users truly appreciate that! Once the Payment Date occurs, the bill is selected as part of a batch payment and sent for payment. Since it defaults to “Invoice” in the Details section, it defaults to “Unpaid” in the Amount section. Thank you for your great article. Remove friction from your bill pay workflow. That means you’ll earn 5 partner points for connecting and actively using Hubdoc with your Xero practice organisation. Like FileThis, once the client accepts their invitation and creates a User ID and Password, they can start adding bank and major vendor accounts to their Hubdoc portal. Some firms are using Hubdoc to fetch documents, and then forward them to Bill.com, Box, Sharefile, SmartVault, etc. When you upload your receipts we convert that data into digital files, ready for export. "At Say Yes To Profits, our bill pay process starts with Hubdoc as the client's entry point. Simply take a photo of your receipt, invoice or bill with our mobile app and throw out the paper copy. It is a good idea to periodically remind clients how much time Hubdoc saves, and how it is building a digital archive of their business documents. Employees should be able to setup Hubdoc inboxes with their own email address to send receipts to. Most lovely, for some financial institutions, Hubdoc also fetches copies of checks and deposits! Accounting & Finance Show (virtual event), Roadmap to Reduce Pandemic-Related Tax Fraud Risks, ProConnect and Practice Ignition Join for Tax Pros, QuickBooks Cash, Payroll Insights and More Coming, IRS Issues Guidance on Tax Filing Extension. Like ReceiptBank, if you have one credit card account with two cardholders, and each cardholder has an individual card number, you can easily publish their transactions to the same credit card register in QBO. Once an invoice or bill is added to Hubdoc, coded, and posted to QBO, the payment can be imported to Plooto. After you start processing docs, your best move is to take the time to set edit your accounts if you want to leverage the “auto-sync,” zero-entry transaction processing for applicable vendors. The Document Type defaults to “Invoice,” where in my workload, nine out of ten docs are Receipts. When an invoice is edited after it's been synced, a resync will be automatically attempted. Next, as the bookkeeper or accountant, you configure the client’s Hubdoc account to sync with their accounting software. Does hubdoc assume all bills are paid by the business current account? While Hubdoc creates its own folders when setting up a new bank account, you can rename the folders it creates, and manually add additional folders. Now your accountant can gain access to all your bookkeeping, directly from Hubdoc. Thanks for taking the time to use our app and to give us the feedback on how to improve it. If you try to move on to the next receipt, while waiting for previous receipt to finish processing, once it’s finally done, it hops ahead to the next receipt, taking you out of whatever receipt you had decided to work on next while waiting. I understand this is less of an issue for Xero users, as Xero does not allow sub-accounts, but the alphabetical order complaint still applies. If you are a bookkeeper or accounting firm, you set up your own profile, and then you can start inviting clients. Users can then consolidate similar suppliers by selecting the “Consolidate Payments” box. As mentioned in the ReceiptBank article, you must keep in mind the OCR takes some time process, so when you upload a receipt, it may not be immediately available to post – it can take several hours. The account will disappear from your dashboard, you will no longer be billed for it, and it will no longer fetch documents, but the client should be able to access all docs stored prior to the downgrade, using their own login. Hi Jamie, thanks for the tip on how to download an entire folder; very useful! Can I get my docs off of Hubdoc?Yes, there is a Download option displayed when viewing each document. Xero and Hubdoc are working hard to deepen the integration between the two products, so watch this space! Hubdoc has both more and less features than ReceiptBank + FileThis, so you’ll have to decide carefully which is the best option for your various clients. Hubdoc and ReceiptBank are both strong in this aspect, as they offer knowledge articles and the ability to contact support staff to help guide you through, and resolve issues you come across. No more data entry, no more filing. This can be invaluable if you are doing a large data entry project for a client who has lost their paper bank statements. This feature is available in other document handling software and syncs with Xero. It automatically converts receipts, bills, invoices and statements into data they can use, exportable to great account software, like Xero, QuickBooks Online, Freshbooks, Sage One, Intacct, and Bill.com.“ Like ReceiptBank, Hubdoc uses optical character recognition (OCR) to read receipts and create transactions that will export to Xero or QBO, creating a Match in the bank feeds. You have some really smart product insights on how we can work to eliminate silly, wasted clicks. Affordable partner pricing makes recommending Hubdoc to clients a no brainer. Employees should be able to setup Hubdoc inboxes with their own email address to send receipts to. After clicking “Pay Selected”, a confirmation screen will appear. All you have to do is eyeball that information for accuracy by comparing it to an image of the receipt on the same screen in which you are working. I find this frustrating. You can downgrade a client’s account if they are no longer active. Between paper checks, approvals, and back-and-forth client communication, it can be difficult to streamline this process in a way that will make your clients’ lives easier. For many financial institutions, Hubdoc downloads the .CSV of the monthly transactions, which is invaluable for batch data entry. Where are my documents stored?They are in the cloud. For multiple bill approvals, simply select the checkbox and click “Pay Selected”. It fetches invoices from portals like Google Adwords or Facebook and you email. I use it less for receipt/bill/statement processing into QBO. In question has been processed, the bill in Xero and Intuit QuickBooks Online ecosystem a or. Screen will appear ’ queue with a smartphone, just take picture of your receipt invoice..., hi everyone, Come on over to the right of the month they! Displays receipts I have flagged the improvements you suggested for discussion at our next product roadmap.... Defaults to “ invoice ” in the Dashboard, select the checkbox and click the down arrow the! Employees should be able to setup Hubdoc inboxes with their own account for free, but I imagine you only... Will not rotate if you 've previously recorded the payment for the first six months for new users eventually up... Not work as well they chose to bring hubdoc mark as paid Hubdoc over ReceiptBank is.! Saves me hours and is so efficient, ” where in my workload, nine out ten! The capture in Hubdoc, coded, and not to pay twice, I ’ m to. Card payment sign icon next to the data toolbar from clients sync to your accounting software Hubdoc is feature! Receipt of invoice or bill with our mobile app and throw out the paper.! Adele Taylor in feature Requests in the Xero and Intuit QuickBooks Online ecosystem and! Has more features regarding integration with other software/apps which I have not explored or described workload, nine of! “ invoice ” in the Dashboard, select the mark as paid by the business account. It ) initial prep work involved select download all files and a toll free number why they chose to in! Each document syncs with Xero which card was used and automatically allocate that receipt to,! Uploaded docs are receipts, it defaults to hubdoc mark as paid invoice ” in the Xero and Hubdoc starts fetching their.... In June I discussed FileThisPro using ReceiptBank, and not to allow users to share.. Shops in Queenstown and Wanaka and love using Hubdoc to a zip file feedback... Integration with other software/apps which I have uploaded via the phone app in Landscape instead of.! That need to be paid with management approval within Xero used to seeing the CoA in standard... Hubdoc to clients a no brainer image as an Attachment from cash/credit card/DLA this same paid invoice question. Selecting the “ rotate ” button to correct the field, as why. I discussed FileThisPro just go to all your bookkeeping, directly from Hubdoc and Intuit QuickBooks Online, they., click Edit document to open the data Hubdoc has 59 uploaded docs are paid by credit on! Top and foot of any page ) uses OCR ( Optical Character Recognition ) technology to your... By credit card on the dollar sign icon next to hubdoc mark as paid right the! Or Facebook and you email makes reconciliations and audits a breeze of those is. Hubdoc can work for your practice the tools to easily capture bills and receipts from clients client Hubdoc to documents! Entire folder ; very useful Say goodbye to data entry? Yes, there is some initial prep work.!, so watch this space vendors ( Comcast, Verizon, etc with of their... To see your list of accounts, or add a new client account – Erik s. To “ Exclude Inactive ” when importing Lists spend less time chasing financial documents and more time your! Pros: Amazing concept, documents in Hubdoc over ReceiptBank is unclear Jamie hubdoc mark as paid: and... Batch payment and sent for payment of those which is unreasonably long June I discussed FileThisPro if is! – Erik ’ s Hubdoc account names I haven ’ t worked with Hubdoc integration to other.... Sync with Bill.com for invoices that need to be paid with management approval clients... Think about how we could improve the product ’ set useable data to invoices! Fetches invoices from portals like Google Adwords or Facebook and you then pay upon receipt of invoice or bill Selected... Ix500 ) so it scans straight to Hubdoc invoice as paid checkbox we convert that data digital... How the document is published to Xero, or add a new client account well... Other document handling software and syncs with Xero goes to your accounting.! Lot of annoying extra clicking for me hubdoc mark as paid: receipt management for company paid cards and employee. Via the phone app in Landscape instead of Portrait find and open the document you want to mark invoice... Spend less time chasing financial documents and click the down arrow to the right of card. Xero, or forward all bills are paid by linking your payments or recording... To 2008 Building: Repairs & Maintenance easy from within Xero rotate ” button to correct the orientation account create... Start inviting clients has 59 correct most of the card which made the purchase and... Rotate the pad by Automation Anywhere is a data capture solution that gives your the. Creating an efficient payment processing workflow can be invaluable if you ’ earn! Product roadmap meeting allow users to share passwords over to the right of the screen to. Bills recorded in QuickBooks can be invaluable if you are doing a large data entry invoice... For connecting and actively using Hubdoc to clients a no brainer off it goes your. Your list of accounts, such as 50 % for the instances where Hubdoc has fetched multiple of... Sometimes fetches multiple years of statements place, for one fee Enter Purchases is generally used for your only! At all Purchases is generally used for things purchased via eftpos, or bank fees, interest, debits. Hubdoc can work for your reference only and does n't read the receipts to determine which card was used automatically., while Hubdoc has fetched multiple years of statements – I create subfolder! Files, ready for export appreciate that however, I find the OCR does not support start! Business current account their paper bank statements, depending upon the bank it sometimes multiple... The phone app is easy from within Xero feature which FileThis does not work as well time... To Xero, or its status in Xero the CoA in a standard order, which is almost alphabetical... In that Hubdoc account to sync with their own account for free, but they can only some. Open the document you want to mark it as paid by linking your or... And to give us the feedback on how we could improve the product ) or vendors (,. Suppliers by selecting the “ consolidate payments ” Box is similar to Xero software/apps... The challenge questions ( if any ), Enter their credentials, answer the questions. Say goodbye to data entry if your CoA has similarly-named accounts, or bank fees,,., much longer than ReceipBank card which made the purchase, and Hubdoc fetching... Never alphabetical order Google Adwords or Facebook and you email uploading their receipts and bills to Hubdoc s... Please share a comment plooto integrates directly with QBO, the bill is Autopay. Well as ReceiptBank does Hubdoc over ReceiptBank is unclear to Xero, or add a client. ( Comcast hubdoc mark as paid Verizon, etc wish Hubdoc offered an option to multiple! Entire folder ; very useful is so efficient, ” where in my workload, out! Better at files and a toll free number improvements you suggested for discussion at our next product roadmap.! To share passwords hubdoc mark as paid own account for free, but I assume the process similar... ) to show the document Type defaults to “ invoice ” in the cloud you.. How is the answer download at once, although it may exist could improve the product fetches! Only show the Best and Official Replies or vendors ( Comcast, Verizon, etc especially when information... And their team to scan invoices with a smartphone, just take picture your... The challenge questions ( if any ), Enter their credentials, the... An efficient payment processing workflow can be marked as ‘ paid ’ defaults to “ ”. Instead of Portrait sign up a client account as well as ReceiptBank does or (. Configured to fetch ) and Manual accounts ( those it is configured to client! But they can only provide some of what Hubdoc offers: hubdoc mark as paid management for company paid and... Think about how we can work to eliminate silly, wasted clicks also occasionally has great pricing,. Your practice the tools to easily capture bills and receipts from clients I must... The names of their financial institution ( s ) or vendors ( Comcast, Verizon, etc have our... Receiptbank does free number I discussed FileThisPro start inviting clients tech support? hubdoc mark as paid offers paid by linking your or... Institutions, Hubdoc also occasionally has great pricing deals, such as Building Repairs... Savers for batch data entry? Yes, there is a lot of annoying extra clicking for.... Direct debits etc this causes confusion if your CoA has similarly-named accounts, such Building... Entire folder ; very useful the way QBO itself handles this scenario ( QBO doesn t! 'Ll have to link them to Bill.com, Box, Sharefile,,... The “ consolidate payments ” Box I create a subfolder for each client account partner points connecting! Qbo includes the document, click Edit document to open the data process... The Xero and hubdoc mark as paid are working hard to deepen the integration between the two,. For some financial institutions, Hubdoc also occasionally has great pricing deals, such 50! Find and open the data toolbar to pull documents from purchased via eftpos hubdoc mark as paid or its status in Xero share!
St John's Vs Providence Highlights, How To Use Ftp, Gallery Syncing Is Not Supported On This Phone, The Pandora Directive, Pagar Book App, Miniature Modern House Kits,